You can maintain purchase details for an item by a specific supplier at Inventory ➔ Items ➔ Maintain or Manufacturing ➔ Setup ➔ Items. If you want to enter purchase details for an item by a new supplier, click New in the Suppliers section under the Purchase/Sales tab. Otherwise, to edit the information on purchase details for an item by a specific supplier, click Edit. You will see the Items by supplier screen.
In the Items by supplier screen, you can link an item created to one or many suppliers to specify the suppliers that the item can be purchased from. You can also add extra information of the purchase item for each supplier.
The code of the item is displayed. This field is automatically filled in with the information at Item code in the item maintenance. This field is disabled.
Type or select the supplier of the item. This information cannot be edited once it is filled in and saved. This information is mandatory.
Select this check box to specify that a supplier is an approved supplier. Purchase orders can be created only for approved suppliers.
Note: This check box is enabled only if you have selected the Requires approved supplier check box under the Purchase/Sales tab of the item maintenance. If the Requires approved supplier check box is selected, the supplier who is the main supplier of an item will have the Approved supplier check box automatically selected.
Type the code of the item that is used by the supplier. By default, this information is automatically filled in with the information in Item code in the item maintenance.
Type the bar code ID of the item that is used by the supplier.
Type the number of days that the item is warranted. By default, “0” is displayed.
Type or select the unit of measurement for the item when it is purchased. By default, this information is automatically filled in with the information in Sls. unit under the Basics tab of the item maintenance.
Type the number of quantity that represents the quantity per purchase unit of the item purchased. By default, “1.000” is displayed.
Type or select the currency code that applies to the item when it is purchased. By default, the information will be filled in with the currency defined for the supplier selected at Supplier. This information is defined in the debtor maintenance. To view the debtor maintenance, you can click and then click Maintain. This information is mandatory.
Type the purchase price of the item. This information will be displayed in Purchase price under the Basics tab of the item maintenance.
Type or select the tax code that is applied to the item when it is purchased. This information is automatically filled in with the information in Tax under the Financial tab of the debtor maintenance.
Type the number to specify the minimum purchase order quantity from the supplier at any one time.
Type the number of days that the item ordered will be delivered by the supplier.
Type or select a country code to specify the country where the item originated from.
By default, this information is automatically filled in with the information in Sls. unit under the Basics tab of the item maintenance. This field is disabled.
By default, this information is automatically filled in with the information in Price in the Purchase section. This field is disabled.
Click this to save the information.
Click this to add a new supplier for the item.
Click this to exit and return to the Items screen.